44th Executive Board meeting, Turku, 30 September 2005

44th MEETING OF THE EXECUTIVE BOARD
OF THE UNION
 OF THE BALTIC CITIES

Turku, 30 September 2005

  Sigyn Hall, Turku, 30th September 2005

Memo

The meeting was chaired by Per Bødker Andersen, President of UBC. The meeting was devoted to the General Conference (GC). The Board discussed the rules of procedure for the general assembly as follows:

1.       Auditor's report

2.       Budget and Membership Fees 2006-2007

3.       Election of the Executive Board

4.       Election of the President and Vice-Presidents

5.       Election of the Board of Audit

6.       The Conference Resolution

7.       Venue of the IX UBC General Conference in October 2007 (Pärnu, Estonia)

 

1. Auditors report

Secretary General Paweł Żaboklicki informed that the auditor's report on UBC accounts for 2003-2004, prepared by the licensed auditing company BILANS from Gdańsk, states that the Union financial transactions and records within the mentioned period have been handled properly.

The Board decided to propose to the GC the licensed auditing company BILANS from Gdańsk as UBC auditor for 2005-2006.

2. Budget and Membership Fees 2006-2007

The Board maintained its decision from Chojnice (June 2005) to recommend the General Conference the proposal for the membership fees in 2006-2007. According to the discussions held at the GC in Klaipėda two years ago, the fees for "eastern" cities are to be raised 5% annually, so the discount for eastern" cities will be 55% in 2006 and 50% in 2007. In 2005 the discount is 60%. 

3. Election of the Executive Board

The Board decided to recommend the GC the following cities: Næstved (Denmark), Pärnu (Estonia), Vaasa (Finland), Rostock (Germany), Liepāja (Latvia), Kaunas (Lithuania), Kristiansand (Norway), Gdańsk (Poland), Kaliningrad (Russia), Stockholm (Sweden) as the members of the UBC Executive Board in the next two-year period.

4. Election of the President and Vice-Presidents

The Board decided to recommend the General Conference the following candidates to the Presidium:

Mr Per Bødker Andersen, Mayor of Kolding - candidate for President

Ms Marie-Louise Rönnmark, Mayor of Umeå - candidate for Vice-President

Mr Aleksi Randell, Chairman of Turku City Executive Board - candidate for Vice-President

President reminded that there were three candidates for the remaining Vice-President:

- Ms Silvia Golde, 1st Deputy Mayor of Liepāja, Latvia
- Ms Silvia Gourova, Deputy Mayor of Kaliningrad, Russia
- Ms Laine Jänes, Mayor of Tartu, Estonia 

After voting the Board decided to recommend Ms Laine Jänes as the candidate for remaining UBC Vice-President. 

5. Election of the Board of Audit

The Board decided to recommend the following candidates to the Board of Audit for the next two-year period:

- Ms Ewa Back, Mayor of Sundsvall, Sweden
- Ms Marta Chełkowska, Vice-Mayor of Łeba, Poland
- Ms Silvia Löbner, Head of Audit Department, Wismar, Germany 

6. The Conference Resolution

The Board decided to propose the Resolution to the General Conference.

7. Venue of the IX UBC General Conference in October 2007

The Board recommended the proposal of the Mayor of Pärnu to be a host of the IX UBC General Conference in 2007.

 

Other issues

1. Venue of the next Executive Board Meeting.

The Board accepted the proposal of the City of Kaunas, Lithuania, to be a host of the next Executive Board Meeting in January/February 2006. 

2. Application for membership from Krynica Morska, Poland. 

The Board decided to accept Krynica Morska,  Poland, as UBC member city.

3. President informed about the proposal of the City of  Oskarshamnto establish the UBC Commission on Energy, received just before the Board meeting. The Board decided to handle this issue at the next meeting.

4. President informed the Board about the proposal of the Network on Youth Issues to change its name into the Commission. The Board conveyed the proposal to the General Conference.

30.09.2005

Paweł Żaboklicki
Secretary General

44th Executive Board meeting, Turku, 30 September 2005