74^th UBC EXECUTIVE BOARD MEETING, ON THE EVE OF XIII GENERAL CONFERENCE
Gdynia, 27 October 2015
MEMO
 
The Board went through the programme of the XIII General Conference.
 
27 October 2015
 
Meeting of the new UBC Commissions

• Cultural Cities Commission
• Inclusive and Healthy Cities Commission
• Planning Cities Commission
• Safe Cities Commission
• Smart and Prospering Cities Commission
• Youthful Cities Commission
• Working Group on Gender Equality

 
28 October 2015  Opening Session – welcome addresses

• Per Bødker Andersen, President of UBC
• Wojciech Szczurek, Mayor of the City of Gdynia
• Mieczysław Struk, Marshal of the Pomorskie Voivodeship
• Dr Iwona Woicka-Żuławska – First Counsellor, Deputy Director of the Economic Cooperation Department, Ministry of Foreign Affairs

Plenary Session 1

• Pauliina Haijanen, Member of the Committee of the Regions, Head of Interregional group ‘Baltic Sea Regions’
• Judit Törökné Rózsa, Head of Unit Competence Centre Inclusive Growth, Urban and Territorial Development, Directorate-General for Regional and Urban Policy
• Michael Berz, Unit Key Enabling Technologies, Digital manufacturing and Interoperability, Directorate-General for Internal Market, Industry, Entrepreneurship and SMEs
• Jean Peyrony, General Director of Mission Opérationnelle Transfrontalière (MOT), Executive Director of Conference of European Cross-border and Interregional City Networks (CECICN)
• Baltic Sea Youth, UBC Youthful Cities Commission

 
Plenary Session 2 ‘Cities promoting and using smart solutions in practice’

• Jyrki Myllyvirta, Mayor of the City of Lahti
• Raimond Tamm, Member of Tartu City Council, Board Member of Tartu Science Park
• Simonas Kairys, Vice-Mayor of the City of Kaunas
• Dr Andreas Schubert, Senior Expert Comprehensive Strategic Urban Development, Hanseatic City of Rostock

 
 
Plenary Session 3 ‘Examples of invented smart solutions making life easier in the urban areas’

• Philippe Mariani, Head of Strategy and Development, Foundation Sophia Antipolis
• Inge Schröder, Managing Director, Wissenschaftszentrum Science Park, Kiel
• Aleksandra Dębska-Cenian, Head of Social Innovations Department, Pomeranian Science and Technology Park, Gdynia
• Stefan Uppman, Business Development Manager, Videum Science Park, Växjö

 
Plenary Session 4 ‘Report of the TF on Youth Employment & Well-being’

• Matti Mäkela, Head of the Project Management Office, Education Division, City of Turku

 
28 October 2015
 
Joint working meeting of the UBC Commissions
 
Four Conference Workshops

• Workshop ‘Smart & attractive UBC city’

Coordination: New UBC Commissions

• Workshop on Sustainable Urban Mobility

Coordination: City of Gdynia, Roads and Green Areas Management  

• Funding opportunities for cooperation projects across the borders – regional INTERREG V Programmes for the BSR 2014-2020                       

Coordination: Programmes – Interreg BSR, South Baltic, Central Baltic, Botnia-Atlantica,
Northern Periphery and Arctic

• UBC Communications Workshop

 
General Assembly
                Report on UBC activities and renewal process, President Per Bødker Andersen
                UBC Strategy
Discussion
Resolution on the refugees situation
Resolution on dumping sewage in the Baltic Sea
Auditor’s Report
Board of Audit Report
Absolving the Presidium, Board, Secretary
Membership Fees 2016-2017
Proposal of amendment in the Statute
Executive Board in the next period
                President and Vice-Presidents in the next period
Board of Audit in the next period
Secretariat in the next period
Auditor in the next period
Venue of the XIV UBC General Conference in Autumn 2017
The Board took note of the following candidatures to the UBC organs:
1. Executive Board
Denmark – Naestved
Estonia – Elva
Finland – Lahti
Germany – Rostock
Latvia – Liepāja
Lithuania – Kaunas
Norway – Kristiansand
Poland – Gdynia
Russia – St. Petersburg
Sweden – Växjö
 
The Polish members of the UBC made a proposal that the city hosting the UBC Secretariat should have a seat in the Executive Board outside the national quota. The Executive Board recommended to the General Conference that the city hosting the Secretariat should be granted an observer status in the Executive Board.
 
2. President and three Vice-Presidents
Per Boedker Andersen, Deputy Mayor of Kolding –  for the President
Marie-Louise Rönnmark, Chair of City Council, Umeå – for the 1st Vice President
Jarkko Virtanen, Deputy Mayor of Turku – for the Vice President
Ando Kiviberg, Mayor of Viljandi – for the Vice President                    
 
3. Board of Audit
Marta Chełkowska, Director of Tourism & Promotion Department, Pomorskie Voivodship
Jukka Vilen, Director of City Office, Kemi
Roger Kaliff, Chairman of the City Council, Kalmar
 
4. Host of the Secretariat – City of Gdańsk
 
5. Auditor – licensed auditing company Bilans from Gdańsk
 
6. Venue of the XIV UBC General Conference in Autumn 2017
City of Växjö, Sweden and City of Turku, Finland, submitted applications to host the General Conference in 2017. The General Conference shall elect the host city for 2017.
 
7. Two resolutions have been proposed for adoption at the General Conference: Resolution on the refugees situation in Europe and Resolution on dumping sewage in the Baltic Sea.